Lets make this a little easier. Make a screen print of your data input screen and post it on this thread. I am working from memory and cannot recall exactly what it looks like. It should be very similar to the one I posted above. If you hit the enter key in the last field, Corel should create a new record for you to enter data into. Perhaps I am wrong. Awaiting your image of the input screen.
Jack
My screen capture was not working right but thanks to you and everyone here I think it is going good and I think I understand a little bit more.
I have just made a Data Bass and put my Familys addresses in it and saved it and it worked.
Now just one thing and I don't think it realy matters but I just would like to understand it?
Wen you go into the Print Marge wizard the first screen is were you give every Field a Name I get this First Name Last Name address city state.
And this is what I did I typed a Name for the field and click AD Tab and it went into the window and I just keep ading names to the fields.
Now under were you type the names you want for the fileds there is a checkbox that says................
Incrimantal Data Fileds
I did not put a checkmarck in it.
Then I clicked next and entered data in the fileds I just Named and addded my contects to the rec. and clicked NEXT.
On the last screen wen I saved my Data Bass setting to my desktop there is that Checkbox again
but now it says
Save Incrimantale Dada.
Does this have to do with the first screen were I gave the dada fields there names and there was a chechbox there that sayed incrimantle dada fields???????????????????????
Do these just keep the rec. in order or what is it for I thought they are conected???
The Save Incremental Data box does have to do with the created Database, if you have an Incremental field. It is there even if you do not.. It has nothing to do with the Rec# (Corel creates this)
If you have an incremental field you have the choice to save the data in that field or not. Checking the box will save the data. Un-checking the box will save the field but not the data. I have had some difficulties having an incremental field and not saving the data when I try to open the database at a later date.
I you do not have an incremental field it does not matter what you do. Leaving it checked will not hurt anything.
Hint. In one of your post you show that you name a field L name. I would suggest you do not use spaces in a field name. Lname or L_name would be better. I have seen problems using space in field name when opening the Database at later date or importing it into a more sophisticated application.
Once again, I recommend you use a spread sheet application for creating a Print-Merge list.
yes they are all addresses for my contects.
So after I give the fields a name check the box Incramental Data Fields this will keep the rec in order right this is all it does???
So if I don't have this checked it wont mass up my rec right??
Just leave it checked. It will not affect anything if it is not needed and will save you a lot of griff if it is.
OK I made my Dada Bass and saved it to the desktop.
But I just remembered wen I was giving my feilds names I did not check the box incramentale dada fileds.
Can I re open this and put a check marck in the bax it was on the firstt screen??
Or is it to late??
If you did not create an incremental field, it does not matter. The check box only concerns Incremental fields. REC# (record number) is not considered an incremental field, even though you may see it as such. If you had created an incremental field and left the box unchecked the data in that field will be blank when you re-open that database.
If you are concerned you can always save the file with the box checked it next time you open the file.
I suggest you create a small 3 record database and play with it. Create an incremental field. Call it serialnumber if you wish. I have had some difficulties having an incremental field and not saving the data when I try to open the database at a later date. That could be something I had done however.
ok I thought on the first screen wen I give names to the fields and click ad then I put a checkmarck in the Incramentale Data Field.
I am soory I thought that ment it would keep the rec in ordr
I should have ask it like this?
If I give names to fields and then wen I am done put a check in the incramental data box what does this do to the Dada Bass I just made??
Sorry. I have been thinking you were questioning the Save Incremental Field Data. I covered Incremental Data Field in an earlier post. Maybe not very well so I will try again.
An Incremental Data Field is a named numeric field. There are some options. In other words, it is a counter. Nothing more. If you check the box while you have a named field highlighted, the field will become a numeric field. The numbers are generated for each record by Corel automatically, based the the options you select.
Each records field entry can be the same number if you enter the same start and end number.
Each entry will increase by a positive one (+1) or each for each record. Start number only and auto increment box checked. Or the start number is less than the end number. Conversely you can reduce the count by a negative one (-1) by having the start number larger than the end number.
If you have more records than the difference in the start and end number the field will start all over. So that if you have 100 records and a start number of 1 and an end number of 5, your incremental field will start at 1 and run to 5 and then start all over with 1 run to 5 and the do it all over again.
I did not cover all variables. Try some on a sample merge database.
I hope that is a better explanation.
If you are creating an address type Print merge, you will most likely have little use for an Incremental Data Field.
I am soory I still think I realy don't understand what you meen.
One the First screen in the Print Marge wizard.
Wen I type in the names I want to give the Data Fields I see a checkbox
Incramental Data Fields.
Now you say if I put a check in the box it will ad a filed name called Incramental Data am I right????????????????????????
And this field is ware you will see it keep count of the REC??????
biferi: Now you say if I put a check in the box it will ad a filed name called Incramental Data am I right????????????????????????
In the above case the field would start zero in the first record and would be increased by one for each added record.
biferi: And this field is ware you will see it keep count of the REC??????
It could be used for that. You could use it for ticket number, receipt numbers or many others. The number use is up to you.
Remember the Print Merge feature is used in printing out the field data.
Once again I suggest you create an practice data base and experiment. I does not have be large. Four of five enties would do.
I apologize for not being able to make it any clearer.
Perhaps someone will be along and do a better job.
I think you have been doing a pretty good job of explaining it.
Let not the one who says it can't be done interrupt the one who is doing it.
OK I get it now.
Now just one more thing???
Wen you say after I ad a Data Field I check the box and it will make that field an Incramental field.
Do you meen after I ad say one Name like First Name I then check the box or after I ad all the fileds F Name L Name Stret City State then I put a checkmark???
biferi: OK I get it now. Now just one more thing??? Wen you say after I ad a Data Field I check the box and it will make that field an Incremental field.
Wen you say after I ad a Data Field I check the box and it will make that field an Incremental field.
I don't think you get it at all! I never advised you to make any field an Incremental field. I was answering you questions concerning what an incremental data field is and how to create one.
I don't believe you understand what an incremental field is, although I have explained it many times. You apparently have not experimented with the various aspects of the Print Merge feature in order to understand how it works an what happens when you check the box as I have suggested in almost every post.
biferi:Do you meen after I ad say one Name like First Name I then check the box or after I ad all the fileds F Name L Name Stret City State then I put a checkmark???
I am sorry I am not able to explain it any better than I have in all the above.posts.
I wish you the best of luck and I do hope someone comes along who is able to help you. I apparently, cannot.
OK so if I name the fields like I do
F name L name Address and city state and go on and save it this is one Record.
Now if I do the same thing I name the fields like I doF name L name Address and city state but then insteat of just going to save it I first put a checkmark in Incramental Data then I go to save it as a Record it will just save it as a newmarical Record??????????